The The Freelancer’s Toolset is a great list of online web tools and applications for completing a project from start to finish and everything in between. Calendars, project management, writing, and collaboration are all covered in a very comprehensive list.
I love online tools; anything that allows me to save data in a single place with internet-driven universal accessibility is great. But there is a difference between web applications I install on my server and tools I use compliments of the generosity of others. Specifically, what about privacy, and what about data availability?
Take Google as an example. Google has become nearly synonymous with searching the Web, and the people behind it have steadily expanded their offerings with email, collaborative documents, and customizable maps. Google is huge, and the world would share a collective gasp were the Google domain to suddenly go dark. So, email, documents, and other data housed in the massive Googleweb are safe in terms of long term storage and continuous availability. But privacy? Well, Google’s Privacy Policy specifically allows the use of personal information to display targeted advertising. This is no secret, and they go the extra step of providing a human readable Privacy Policy Highlights page for all of us who do not speak the legal dialect of the English language (though the full length Privacy Policy is also fairly readable). And really, who cares if, when reading an email about your nephew’s diapers, Google accompanies it with an advertisement for Fuzzi Bunz somewhere on the screen?
But say you and some friends are working on the next big thing, the website that will turn Web 2.0 into a brief footnote in Web history? You collaborate online, using the tools that fit your project’s needs. The various companies hosting your data are not necessarily your competitors today, but with a press release and an acquisition, suddenly Yahoo also has a mega-tool for photo sharing. And corporate espionage is not just something you read about in the news.
Or say your deadline is fast approaching, and the specifications you need to finish your project are hosted at an ever-useful online website. You go to log in to that familiar web page, only to find that it is not there. Remember the Milk seems like a solid little app, but I have never heard of Emily Boyd or Omar Kilani. Their mini-bios make them sound legit, and the endorsement of both PC World and Popular Science help cement their credibility, but what of the numerous other web tools out there? If a server suffers a sudden meltdown, and the dutiful developer decides to walk away, where does that leave you and your project? Or when an interface upgrade to a web application in perpetual beta cancels your planned 72 hour coding bonanza, will you still make your deadline?
When I discovered SlimTimer, I finally found the perfect tool to track my small handful of personal projects. Has it ever let me down? No. But a spreadsheet saved on my hard drive provides a more solid guarantee that my time accounting will be there when I need it — as only I can accidentally delete it. Of course, in the process I loose the universal accessibility that drew me to SlimTimer in the first place.
With the convenience and accesibility brought by the last few years of AJAX-iliciousness, the vultures have started to gather around the weakest of desktop software applications. We are a society perpetually on the go, using three of four or possibly more different computers in a given work week, and we want all our data ready to go on any and all of them. But in our embrace of convenience and accessibility, I wonder if we have considered everything that we are trading away.